Agenda and minutes

SIMON CLARKE - TOUR DE FRANCE

The Mayor acknowledged Selby cycling veteran, Simon Clarke's Stage 5 win in the Tour de France 2022 and highlighted that Simon is the son of former Councillor Mike Clarke and further passed on his congratulations on such a wonderful accomplishment.

He then acknowledged Simon's 20 years of determination to achieve this triumph, and wished him well for the rest of the Tour de France.

VALE VAL WOODMAN

The Mayor acknowledged the passing of Val Woodman, aged 94. He spoke of Val's passionate involvement with the Upper Yarra Rotary Club, Wandin Rotary Inner Wheel and Portsea Children’s Camp for disadvantaged young people from the Upper Yarra.

The Mayor also noted Val's involvement with the welfare of Karinya Village residents and spoke of the success of the not-for-profit community housing project in the O’Shannassy Ward.

In accordance with Chapter 7, Rule 4, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

In accordance with Chapter 7, Rule 4, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

There were no disclosures of conflicts of interest made for this meeting.

In accordance with Chapter 3, Rules 57 and 59, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

In accordance with Chapter 3, Rules 57 and 59, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

Marlene Daly, Resident of Mooroolbark, asked:

The Hull Road exit of McDonalds in Mooroolbark is both a left and right hand turn exit. Drivers who turn right out of the exit very often nearly hit pedestrians or other motorists.

For example, in 2020 a pregnant woman and her young child in a car was hit by a driver turning right out of the car park. Both cars ended up in my driveway and an ambulance was called.

What can the council do to mitigate this risk and does the council possess the authority to change the exit to a left hand turn only?

Kim O’Conner, Acting Director Environment & Infrastructure responded:

Thank you for your question, Ms Daly,

The Traffic and Transport team has conducted an investigation at the access point – From a pedestrian safety perspective, it’s been observed that the right turn movements are the safer movement compared to the left turn movement. When motorists turn left, they only have to wait for gaps in traffic from the right. This could result in vehicles motorists not seeing the pedestrians coming from the left-hand side of the access. Right turn vehicles on the other hand would have to wait for gaps in traffic in both left and right to access Hull Road – this prompt them to look at left and right.

The driveway entry/exit into McDonald’s is private Council does not have the authority to change the private turning movement.   Motorists within the carpark do have the choice of using the Manchester Road accessway as an alternative exit. Further to this, as this section of Hull Road is managed by the Department of Transport, Council can only advocate for a change to be made, however we have no authority in terms of carrying this change out, as its DoT’s decision

Investigation has noted that there is vegetation near the access which impacts the view of the motorists.

Given the above, movement restrictions at the access point is not considered warranted. Council officers will liaise with the property owner (McDonalds) to prune the vegetation.

In accordance with Chapter 3, Rule 60, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

In accordance with Chapter 3, Rule 60, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

There were no Petitions received for this meeting.

SUMMARY

Council has an ongoing operational need for Information Technology (IT) consumables, hardware, physical infrastructure, and software.  This need is currently met through a trusted industry partner, Procurement Australia (PA) and its panel contract, CT5869 PA Information Technology Products and Services (2106/0712) which expired 30 June 2022. 

Council seeks to enter a new panel contract, to ensure access to ongoing contractual arrangements with approved suppliers.  Approved suppliers have successfully tendered for a new PA contract which will facilitate product and service continuity, the provision of physical infrastructure and technical support to assist in the achievement of critical YRConnect project deliverables and support activity-based working.

This report seeks Council endorsement to enter a new contract with Procurement Australia which is permitted under Section 108 of the Local Government Act 2020 and Council’s Procurement Policy.

Procurement Australia facilitated a public tender for the provision of IT Products and Services and Multi-Function Devices and a summary of the categories in the proposed contract (2406/0713) follows:

Category 1 – IT Hardware
Category 2 – IT Software
Category 3 – IT Services
Category 4 – IT Finance
Category 5 – Telecommunications
Category 6 – Multi-Function Print Devices

Categories 1-5 commenced 1 July 2022 and category 6 on 1 April 2022.  The contract term for all categories is estimated to end on 30 June 2024, with an option to extend the contract for a further one (1) year.

The Council Evaluation Panel comprising the Acting Manager Information Services and Procurement Coordinator recommend the acceptance of the new Procurement Australia panel contract to appoint a panel of suppliers across all categories.

Inclusive of all estimated extension options, the estimated value of this contract to Council is $3,429,000 inclusive of GST, over the estimated full contract term of three (3) years and based on 2021/2022 data.

SUMMARY

This Intent to Levy a Special Charge Report involves the below road improvement projects, with each project being treated as an individual special charge scheme:

·                Emery Lane, Montrose.

·                Bretby Way, Montrose.

·                Welham Road, Mooroolbark.

When referred to collectively, they are known in this report as “The Subject Roads”.

As part of its 2019 budgetary process, the Federal Government announced a nine-year, $150 Million funding initiative for Yarra Ranges Council to seal roads within the Dandenong Ranges and surrounding areas. This funding program has been named the Roads for the Community Initiative.

At its meeting on 24 September 2019 Council endorsed a list of roads to be constructed using this funding to be facilitated by means of Special Charge Schemes. The Subject Roads were included on this list of roads.

This report recommends affected landowners be notified of Council’s Intent to Levy a Special Charge for the construction of The Subject Roads.

In accordance with Chapter 3, Division 4, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

In accordance with Chapter 3, Division 4, of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

There were no Councillor motions listed on the agenda for this meeting.

There were no items raised through the Chair by Councillors.

Cr Skelton:

?       Attended the Regional Community Recovery Committee meeting held
11 July 2022. It was reported that an update was given by Hills Community Recovery Committee, Upper Yarra Community Recovery Committee and Hills Community Recovery Committee, and that the Urban Community Recovery Committee was not represented at the meeting. Cr Skelton urged community to be aware upcoming funding opportunities.

Cr Heenan:

-     Attended the Urban Community Recovery Committee held 6 July 2022, at the Yarra Ranges Council Civic Centre. Cr Heenan thanked the passionate people of the committee and noted the ongoing trauma that members of the community are experiencing from the storm event.

Cr Child:

-     Also attended the Urban Community Recovery Committee held 6 July 2022, at the Yarra Ranges Council Civic Centre and observed a great representation from the community. Cr Child noted the need to reach out to those community members who are affected by ongoing trauma and encouraged community contact Council if there are experiencing hardship.

In accordance with Clause 87 of the Meeting Procedures and Use of Common Seal Local Law 2015, as prescribed by Section 14(2)(c) of the Local Government Act 2020.

In accordance with Clause 87 of the Meeting Procedures and Use of Common Seal Local Law 2015, as prescribed by Section 14(2)(c) of the Local Government Act 2020.

SUMMARY

It was requested that the following documents be signed and sealed:

Creation of Easement – Deed of Release- Yarra Ranges Shire Council and Chirnside Park Country Club Limited.

Creation of Easement (E3) for drainage purposes in favour of Yarra Ranges Shire Council, being part of land contained in Certificate of Title Volume 11280 Folio 355 and known as 130A Victoria Road, Lilydale.

The acquisition of the easement is pursuant to planning permit YR 2011/1456.

SUMMARY

Chapter 8, Rule 1, of the Governance Rules requires that records of informal meetings of Councillors must be kept and that the Chief Executive Officer must ensure that a summary of the matters discussed at the meeting tabled at the next convenient Council meeting and recorded in the Minutes of that Council meeting.

An ‘informal meeting of Councillors’ is defined in the Governance Rules as a meeting of Councillors that:

·         is scheduled or planned for the purpose of discussing the business of Council or briefing Councillors;

·         is attended by at least one member of Council staff; and

·         is not a Council meeting, Delegated Committee meeting or Community Asset Committee meeting.

The records for informal meetings of Councillors are attached to the report.

In accordance with Chapter 3 Rule 24 of the Governance Rules developed by Council in accordance with section 60 of the Local Government Act 2020.

There was no Urgent Business received for this meeting.

In accordance with section 66(2)(a) of the Local Government Act 2020.

In accordance with section 66(2)(a) of the Local Government Act 2020.

There were no Confidential Items listed on the agenda for this meeting

There being no further business the meeting was declared closed at: 8.00 pm.

Confirmed this day, Tuesday, 26 July 2022.